Video Conferencing: Acquainting Yourself with its Downsides

If you are going to look around you will certainly find a good number of technologies that highlight the field of communication. One of the most promising technologies ever made so far is the video conferencing (VC) solution – a kind of communication solution that offers a myriad of benefits and advantages to its users. Albeit the abounding benefits it offers, you need to know some of its downsides, too. Take a look at some of these below and in the end, you should be able to come up with a good decision.
Technical Issues
Using a VC solution is something that makes you experience some technical issues especially when there are some intermittent problems. With such kind of problem, you and other participants will only have to waste much of your time especially when you need to keep on repeating what you are saying so as to be understood by others. Misheard words and misread body language can create certain issues like faux-pas especially when you are dealing and communicating with other people with different culture.
Body Language
To be able to assess someone’s opinions or insights, looking at his body language is a very important thing that should never be ignored. This proves to be very true when you are communicating with other people using a VC solution. With an internet connection that’s unstable it will be very difficult for you to perceive body languages such as nervousness and shaky hands.  These are usually hard for the VC to pick up and they are all deemed critical when dealing with very relevant matters.
High Cost
One of the downsides of using a video conferencing solution is its high costs. Through the years, many companies and organizations have been using this kind of technology but the passing of time revealed that a good number of companies, businesses and organizations from all across the globe have simply stopped using it. Why? It is because a VC solution is an expensive communication solution that every business organization may not able to afford. To establish one, a business owner needs to invest on expensive equipment like hardware, software and others. You also need to subscribe to a highly stable internet connection to make sure that your communication with other people will never be tagged as poor in terms of quality.
With all these downsides, do you think it is a wise idea for you to make use of a VC solution to realize all your business’ daily operations?
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Video Conferencing (VC) Solution: Knowing its Upsides

So, what are the upsides of using a video conferencing (VC) solution for your business’ daily operations? Here are some of these benefits and advantages that you need to know:

• A VC solution is a kind of communication system that allows you to make video calls with a certain number of participants. This proves to be very essential when you need to conduct an important meeting or a relevant discussion with people who have important roles in the existence of your business. With this feature, you can have the opportunity to meet up with multiple persons at the same time.

• By using a VC solution in your daily operations you simply get the freedom to avoid traveling frequently. Traveling to different places is not only costly but can eat much of your time and effort as well. And the amount of time and money that you will save can be used to enhance and improve all the other aspects or areas of your business.

• Using a VC solution also allows you to bind your mobile workers. This makes an excellent advantage to those businesses with a workforce that is scattered around a particular place. With a VC solution, your workers can connect back to the base by simply using their mobile devices. Thus, this also allows you to make use of the VC solution to meet up with other people without the need to use elaborate equipment. In fact, a compatible mobile device is good enough to communicate with people in different places via VC solution.

• Using a VC solution in your business can help in telecommuting or teleworking. Teleworking or telecommuting simply means working away from a workstation or office. With this kind of technology, you can have the power to curb the lack of interaction with your workforce and the lack upward reporting and of instruction.

• With the use of a video conferencing solution you can have the ability and the freedom to organize meetings which are independent of time. This means that your business is allowed to move on its own without necessarily having you to move it. What is really great is that such movements are a way very fast.

• The use of a VC solution is also a way to help you in humanizing your conversations. This because video calls are moving pictures and they are a great way to realize communication in a more personal and interactive way.

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The Amazing Perks of Video Conferencing to Small Business Owners

More and more companies rely on the technology to be more efficient and help their workers be more profitable and productive. For a small business in particular, the technologies like video conferencing help change the way businesses are done. With the cost of video conferencing coming down as well as remote working being offered by more businesses, the reasons in adopting video technology as a way of communication become clearer than ever. Some of the advantages of video conferencing are:

Lesser Business Travel Expenditures

Through conducting business by email or phone does not always work well and in previous years, the only way of collaborating face to face with clients or colleagues was to travel for a business meeting. This means spending money on travel including hotel reservations, transportation, foods, and some expenses. Video conferencing is a great solution to this problem. Colleagues acquire the same advantages of face-to-face meetings without any associated travel cost. With the use of video conferencing technology may cut the number of trips that employee requires, and this means minimized cancelled flights because of terrible weather conditions and late nights. Saving corporate travel budget for several meetings throughout the year and depending on the video conferencing solution will improve your productivity.

Option to Telecommute

According to studies, it show that eighty percent of the employees would appreciate the advantage of telecommuting and giving this benefit enables small businesses to be more competitive and agile compared to bigger companies. The downside of telecommuting is that the employees feel isolated and like they aren’t part of the community of the business. Video conferencing enables remote employees and telecommuters to make a digital workplace where employees feel like part of the broader team and wherein people may get answers, collaborate across time zones and miles, and seek feedback. Aside from that, the teams working in various locations may communicate as frequent as they would want to using video conferencing technology. There’s no need to wait for usual get together to make business decisions. Through video conferencing, the teams will be able to meet, show materials, as well as present new services or products without the need to travel.

More Business Contacts

It isn’t always possible to conduct an essential meeting in person, though you see travelling as a beneficial investment of time. Video conferencing may also be used to create new contacts without travel expense.

Enhanced relationships

Video conferencing may lead to more effective and much faster collaboration for the reason that the participants may each one another’s expressions and body language, which will make communication clearer.

Improved Hiring

One of the reasons why video conferencing is becoming popular is the possibility of closing the job vacancies much faster as well as capitalizing on the opportunities to reach out geographically distributed candidates. The job interviews through video conferencing will let interviewers get a good idea of communication skills of every applicant and can help hiring managers remain attentive to the details and impartial.

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Video Conferencing and Its Common Pitfalls

Thanks partly to the increasing number of remote workforce which relies on mobile devices for keeping them within the business loop and properly connected, video conferencing is now an almost consistent part of the everyday work life. Based on a recent study, it has been revealed that many workers telecommuted  and more and more companies now offer options for working from home as a good employee selling point.

Indeed, video conferencing offers tons of flexibility as video meetings can now be easily conducted from practically everywhere and with the use of any type of device. However, even if you might have a wonderful presentation and you are confident with your company’s product, there are still many possible pitfalls in video conferencing that you need to avoid so that you can host the best video meeting that you and your company could ever dream of.

Mic Check

Did anyone else hear the weird echo? Was that static? Hopefully not since what will be the use of your stellar presentation if you weren’t even heard by your audience?

Crystal clear is pretty much the term which can sum up the sound and audio quality of your video conferencing tool. If you are participating in a video conference outside the usual business environment, the quality of sound is very important. So, when necessary, try to upgrade those headphones to  set that comes with a microphone then double check its sound quality using your computer.

Never Lose Connection

There is no doubt that video conferencing is the second best option next to a personal meeting with the team or clients. Screen and file sharing options make it easier to collaborate, which make the face to face feel of being in one room much stronger. However, you will only be able to reap these benefits when your connection is secure and solid.

Better collaboration will only happen when clients and teams can hear and see one another and there is nothing worse than a faulty connection which can bring your whole presentation to a stop. That is why you have to ensure that you choose a highly reliable video conferencing solution which makes use of strategically placed points of internet access and sufficient bandwidth for preventing any lags in the video.

The Unexpected

Can you imagine being in the middle of an important meeting only for your toddler to suddenly burst inside your room and start demanding for your attention?

As far as video conferencing is concerned, everyone becomes a visual learner. So, no matter where you are planning to conduct the call, take an auditory and visual audit of the environment and try to get rid of elements which make distract you or your clients. In case you are at home, make sure that the mower of the lawn service will not make you inaudible. If you are sitting next to the window, make sure that your camera is at the right height so that you will not come off in a weird angle.

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Video Conferencing: Top 3 Disadvantages

Every business solution comes with its own hosts of advantages and disadvantages. The use of a video conferencing solution also has its own hosts of upsides and downsides. This time, we will be dealing with the three disadvantages of using a VC solution. But before we get in the way to discuss about its disadvantages, it is essential for you to know its advantages first. This is essential at your and so that it will be easier for you to decide whether or not this kind of business solution makes an effective option for you. The benefits or advantages of using a VC solution are as follows:

• Helps you to save much on travel costs.
• Avoids every participant to spend his time to travel so as to meet each other.
• This technology allows every group member or participant to work simultaneously with others on an electronic document.
• Using a VC solution gives you the opportunity to see visual clues that you may not be able to get when you make use of a telephone to communicate with others.
• A VC solution can be used to give an expert the opportunity to work on a particular problem without the need to visit. For an instance, the engineer can have the chance to view certain components that have failed, providing the needed replacements in the process.

After learning about the upsides of using a VC solution, it is but a good idea to learn about the following downsides to:

• Using a VC solution requires you to make use of a high bandwidth communication link. This is very much important in the transmission and receiving of high quality images that prove to be very essential for the meeting or discussion. If this is something that you are not able to achieve then the use of this kind of communication technology is not feasible for you.
• The use of this kind of technology provides you with a short-time lag between the speaking party and the receiving party. If you are sensitive about getting a natural flow of conversation then the lagging effect may not be a good occurrence when you need to conduct a very important meeting.
• The use of a VC solution may be something that can cost you much because high quality and dedicated VC systems are relatively expensive.

Obviously, the advantages simply outweigh the disadvantages mentioned above. Now, you decide whether or not a video conferencing makes a good solution for your business.

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Video Conferencing – There is a Special Type for Every Business Need

With more and more people enjoying the advantages of video conferencing and its evolving technology, this method has now become more mainstream in different parts of the world. Right now there are several types of video conferencing you can find in the market. It is important to know the different kinds of video conferencing before you choose the suitable system for your business.

Room-based Video Conferencing System

Room-based video conferencing system is a type of software-based conferencing. This is composed of an internet connection, video conferencing endpoints and MCU or multiple control unit. Prior to the conference, your meeting room should be perfectly equipped according to the number of participants and room space. After the meeting room is fully deployed with the necessary equipment, you can have a virtual video meeting with partners, suppliers, customers and colleagues anytime and anywhere. This allows you to host top of the line calls in a more effortless manner.

Telepresence Video Conferencing System

Telepresence video conferencing is among the most common tele-video conferencing systems. Telepresence pertains to the series of technologies allowing the participants to feel as if they were present or to create the appearance of presence in a physically remote location. There is a famous app found in telepresence videoconferencing.

Through the use of network connections and telephone, telepresence is used for simulating live video conference among the participants in various parts of the world. Large TV screens or monitors are mounted on the wall or placed on the conference table and cameras are placed at an eye level position. It will then seem like all participants are actually sitting inside the same conference room around the same table. There are also some that use 3D and holographic images for the meeting to feel more realistic than ever. Despite being expensive, telepresence offers an immersive experience and high quality video conference.

Desktop Video Conferencing System

Its ease of use is the main reason why desktop video conferencing has enjoyed a stellar popularity. With simple download and installation of a video conferencing software, you can quickly host online conferences straight on your desktop computer. Prior to the meeting, see to it that your network bandwidth is reliable and you have a well equipped computer complete with a webcam, loudspeaker and microphone.

Aside from a desktop computer, you will also be able to join or start a video conference on your laptop, iPad, smartphone and other kinds of mobile devices. It is going to be simpler and more convenience since all the devices come with built in cameras, speakers and microphones. You can also have a video call with others wherever you might be. Desktop video conferencing is considered as the most cost effective compared to the two ones mentioned above.

These are three of the most common video conferencing technology types that businesses can use. Every type has its own set of pros and cons. Of course, you can always choose a hybrid one, like an overlap between room based and telepresence video conferencing. Whatever you choose, you can be sure that it is the best provided that it meets your business requirements.

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Video Conferencing – Changing Business Communication for the Better

What a good time to live in with technology consistently enhancing and improving one’s life and there’s no better example than video conferencing. There’s no denying that video conferencing has come of age and widely used communication tool in various business organizations. The developments in communications and wireless technology allowed some of today’s business environment to take advantage of video conferencing technology for fostering face to face, real-time interactions anytime and from everywhere.

The advantages of video conferencing in businesses are wide and far. From reducing travel expenses to saving resources and time, video conferencing enables the companies to manage business communication system efficiently to achieve strategic perks of improved business processes and high productivity.

Any company, which sets its sights on business success knows that fostering communication process that enables collaboration, empowerment, information sharing, and knowledge must be a key strategy. It’s where video conferencing that enables real timer interactions as well as improved relationships among colleagues and around the organizational ladder, proves its benefit.

Since video conferencing allows the companies to reap the benefits of face-to-face communication without the need to be constrained by physical distances. The truth with the business setup today is that the company operations and an entire gamut of staff and experts are spread around different locations. While occasional business meetings and written memos that entail travel are a bit common plan, a good communication strategy would include a face-to-face meeting conducted almost expediencies.

Through doing video conferences, the company assets might meet wherever and whenever they are, which help you speed up necessary responses, important decisions, and the entire business process as a result of timely and frequent communication. Through choosing video conferencing over the faceless old school conference call, your business relationship may be skyrocketed to every new level.

Improved Relationships with Video Conferencing

When doing a good business, the relationships are built best instead of simple interaction. Building a relationship entails responsive and constant communication. Doing face-to-face meetings frequently will somehow do the trick once only the resources aren’t scant as well as the rate to a competitive advantage was now a thing in the past. With the big costs on meeting, having the possibility of saddling business finances ad spending time to attend a meeting takes away important time best spent for productive endeavors, video conferencing is the best thing to the traditional modes enhancing relationships through responsive and constant communication.

When compared to teleconferencing, video conferencing is visual. It gets rid of communication barriers through enabling the participants of the meetings to see body language and facial expressions. Basic telephone calls can’t do that and it’s considered as a less personal communication mode. Through video conferencing, the managers can deal with staff in a personal way, fostering better relationships around the business organization.

The benefits of video conferencing are many. While some might think that it’s intimidating, the reality is that video conferencing is user-friendly and advanced that enable everyone to excel in it.

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Video Conferencing – There is a Special Type for Every Business Need

With more and more people enjoying the advantages of video conferencing and its evolving technology, this method has now become more mainstream in different parts of the world. Right now there are several types of video conferencing you can find in the market. It is important to know the different kinds of video conferencing before you choose the suitable system for your business.

Room-based Video Conferencing System

Room-based video conferencing system is a type of software-based conferencing. This is composed of an internet connection, video conferencing endpoints and MCU or multiple control unit. Prior to the conference, your meeting room should be perfectly equipped according to the number of participants and room space. After the meeting room is fully deployed with the necessary equipment, you can have a virtual video meeting with partners, suppliers, customers and colleagues anytime and anywhere. This allows you to host top of the line calls in a more effortless manner.

Telepresence Video Conferencing System

Telepresence video conferencing is among the most common tele-video conferencing systems. Telepresence pertains to the series of technologies allowing the participants to feel as if they were present or to create the appearance of presence in a physically remote location. There is a famous app found in telepresence videoconferencing.

Through the use of network connections and telephone, telepresence is used for simulating live video conference among the participants in various parts of the world. Large TV screens or monitors are mounted on the wall or placed on the conference table and cameras are placed at an eye level position. It will then seem like all participants are actually sitting inside the same conference room around the same table. There are also some that use 3D and holographic images for the meeting to feel more realistic than ever. Despite being expensive, telepresence offers an immersive experience and high quality video conference.

Desktop Video Conferencing System

Its ease of use is the main reason why desktop video conferencing has enjoyed a stellar popularity. With simple download and installation of a video conferencing software, you can quickly host online conferences straight on your desktop computer. Prior to the meeting, see to it that your network bandwidth is reliable and you have a well equipped computer complete with a webcam, loudspeaker and microphone.

Aside from a desktop computer, you will also be able to join or start a video conference on your laptop, iPad, smartphone and other kinds of mobile devices. It is going to be simpler and more convenience since all the devices come with built in cameras, speakers and microphones. You can also have a video call with others wherever you might be. Desktop video conferencing is considered as the most cost effective compared to the two ones mentioned above.

These are three of the most common video conferencing technology types that businesses can use. Every type has its own set of pros and cons. Of course, you can always choose a hybrid one, like an overlap between room based and telepresence video conferencing. Whatever you choose, you can be sure that it is the best provided that it meets your business requirements.

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Video Conferencing – Know the Different Kinds of Systems You Can Use

For you to find the best video conferencing solution suitable for your unique business requirements, knowing the different kinds of systems available in today’s market is necessary. Among the major and most common kinds of video conferencing systems and equipment include integrated, telepresence, desktop, service-based, hybrid, and set-top.

Integrated

An integrated video conferencing system is designed generally for group conferences where there is a centralized location for equipment that includes both the codec and hardware. This also means that the primary camera, displays, and some peripheral videos are mounted all in the main conference location. Typically, the integrated systems are perfect for classroom and boardroom conferences.

Telepresence

As its name implies, telepresence is made to simulate an actual or live meeting as closely as possible. Although the participants aren’t in the same room physically, set up is done in a way people appear in life size form. Big screens are used and the cameras are positioned at eye level. The result is basically videoconference setup that appears as if every participant is sitting in the same room as well as around the same table. Several solutions position display screens about the table in the boardroom and utilize holographic and 3D images to make this appear more realistic.

Set-Top

If you are a small business in need of complete videoconference solution, this set-top system is a perfect choice. It’s especially designed for small conference rooms hosting some small group meetings. The systems sit on the monitor and operated on the cart. Therefore, it’s simple to roll around and you may use this in some rooms when needed.

Service-Based

For the service-based systems, the provider that often is a telecom carrier, handles most of the control in terms of network set-up. It means less work on your part. You only have to pay for the solution and your hired provider will be the one who will manage everything to make it more convenient, particularly if you do not want to bother with technicalities.

Hybrid

The hybrid kind of video conferencing blends the features of 2 or more systems. Several elements from the telepresence video conferencing system may be combined with the set-top system making a more versatile solution that may be used in accordance to what the conference environment needs. Today, some providers offer hybrid systems enabling businesses that need various video conferencing solutions to tailor this in accordance to your needs.

Desktop

Through the desktop systems, the videoconference solution provides laptops and computers a place in the meeting. With this, the conference can be brought right into your personal computers while pulling off a full motion conference. Of the different systems available, the desktop is one of the most affordable. Search for a solution that’s device agnostic as well as interoperable so you may connect on the tablet, mobile phones, and desktop.

Those are just some of the common kinds of video conferencing systems made available for every business. The cost may differ from one system to another. The more complicated the system is, the more expensive it is. See to it that you investigate every type in depth so you may tailor the solution in accordance to your requirements.

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Desktop Video Conferencing – Giving a New Face to Technological Simplicity

In this age of technology and internet, there is already a remarkable transformation in the different means of communication. From big profit organizations to small businesses, the merits of video conferencing calls are now being used by almost everyone to get the best possible results.

Through the use of video conferencing, several applications can be easily performance. Most of the organizations, in the hopes of seeking easy, reliable and fast modes of communication now rely on video conferencing process. These organizations conduct online meetings with their associates or clients and conduct online video seminars. Video conference has truly made performing tasks a hassle free affair for both small firms and large corporations.

To put it simply, there are numerous advantages you can enjoy with video conferencing:

• Multiple functionalities in one: Video conferencing benefits the users with several advanced attributes and features such as live video chats, slideshow presentations, web tours and so much more. This provides the user with concrete conferencing solutions together with mixed impact of video and audio.
• Cost curtailment: Through the help of video conferencing, organizations, particularly small scale businesses, can cut down the costs. They can conduct their meetings, training sessions as well as other campaigns with the help of web video conferences, which would otherwise require a big flow of money. This kind of conferencing facilitates business to businesses or business to client communication at a more reasonable price.

There are various kinds of video based conferencing systems, namely desktop video conferencing system, telepresence conferencing system, set top video conference system and integrated conference room. Every type has its own set of benefits. Although integrated room conferencing system is the most commonly used video conference call system, desktop video conferencing system is the cheapest one.

For this type of conferencing, the only thing you need is a web camera, computer and access to the internet. An operating system should have conferencing software installed. With this innovative but simple operator assisted type of conferencing system, users will be able to share PowerPoint presentations, transfer data, and send text messages to chat participants during the whole conference.

Today, the use of wireless headphones for desktop conferencing is also being encouraged. Its integrated Bluetooth technology can help ensure an enhanced and uninterrupted service combined with a better quality of audio.

All businesses today, regardless of size, opt for desktop video conferencing in order to communicate with their business clients or partners. A host of providers of desktop video conference call service have also ushered in to assist small and medium business to gain access to desktop conferencing facilities. These conferencing assisted by operators results in enjoying a faster and inexpensive communication, allowing business acumen to start the necessary dialogue when needed. They can also monitor the proceedings at various office branches to help manage their businesses better. 

Indeed, desktop video conferencing has made things simpler than ever to benefit businesses, large and small alike no matter where they are in the world.

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Acquainting Yourself with the Disadvantages of Video Conferencing

After you have learned about the various benefits and advantages of using a video conferencing (VC) solution it is also important that you should also take the time to learn some of its limitations or disadvantages as well. This is important at your end so that you can come up with a good decision, allowing you to decide whether or not this kind of technology makes an effective or feasible option for your existing organization. These limitations or disadvantages include the following:

• Business-level meeting and conferencing facilities can be very costly. This means that everyone who needs to attend the meeting should also have access to suitable software and hardware. However, domestic conferencing is free given that you have the right device and stable internet connection.
• When you make use of a VC solution you need to make sure that you need to come up with a fast and reliable data link first. As a matter of fact, many companies and organizations that make use of a VC system often hire this kind of connection so that they can be allowed to conduct video conferences.
• There are times when responses come to you a little delayed even when you are sure that your internet connection is stable and fast. This proves to be true when you are conducting a meeting with parties that are located at the other side of the planet.
• When a particular participant has his hardware malfunctioned, this makes it hard or impossible for him to join the conference.
• People that are from different parts of the globe usually come with different time zones. This usually means that people should stay up through the night in order to attend the meeting which is conducted by someone who is following his own time zone. This can be very inconvenient on the part of those people who are preparing to rest or sleep.
• The camera that the VC system makes use of may not be able to see all parts of the room. This makes it not possible for the user like you to see everyone in the room.
• Ideally, you should know that there is no substitute for a personal or face to face meeting especially when it comes to dealing with very important matters and in getting to know someone better.

With these limitations and disadvantages, you’ll be able to decide if a video conferencing system makes a good option for your organization.

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