Video Conferencing: Acquainting Yourself With Its Advantages & Disadvantages

So, you must have already tried calling someone using your computer and internet connection. Video conferencing is very much similar to it as this kind of technology in the field of communication not only allows you to hear the person at the other end but you can see him as well. The difference is that videoconferencing is designed and intended for larger meetings, discussions, conferences and/or seminars. While this kind of technology has become truly popular and rampant all over the world, it is important for you to learn about its advantages and disadvantages first. This will help you determine whether or not the technology is a good option for your business’ needs and requirements.

The Advantages

The advantages of videoconferencing are as follows:

• The use of videoconferencing is something that will allow you to reach someone whom you want to reach immediately. This means that you have the power to hear and see a person or persons no matter what time of the day it is and no matter where that person is at a particular time. Thus, this gives you the chance to overlook the need to travel between countries and states especially when you want to conduct an immediate conference with your employees, partners, clients, etc.
• Videoconferencing allows you to virtually interact with many persons. For an instance, a dozen of executives in New York  can easily connect to five others in Amsterdam and coupe more in London to hold a conference or business discussion that allow everyone to see and hear each other perfectly.
• Visual displays like PowerPoint can be shared and presented to everyone who has attended the conference, giving all participants the feeling of meeting up in a single room, allowing them all to stay focused and on task.
• Virtual whiteboards are provided to give everyone the opportunity to deliver his thoughts and ideas.
• In other cases, videoconferencing allows a user to see the computer activities of other members of the conference.

The Disadvantages

The disadvantages of video conferencing are as follows:

• It is known that the price of this technological innovation is something that causes drawbacks among organizations, businesses and companies. However, there are cheaper options that you may want to pick in case you are not particular with the ones that have more advanced features.
• There are human acts that do not effectively translate over a specific distance and these include eye contact.

Video Conferencing – How It Can Help Your Business Cut Costs

Even if successful businesses differ wildly in how they operate, there’s one aspect to be shared and that is established communication system both externally and internally. With this communication infrastructure, high level leaders may stay connected with the corporate leaders, low level employees, and managers, enabling precise instructions, overall progress, and procedures to be communicated and comprehended effectively by every party involved.

The problem that majority of businesses encounter is keeping that communication’s line, which is particularly true for bigger companies with establishments in different locales.

Majority of businesses, particularly the bigger ones, frequently encounter some kind of flaw in the communication system. Business leaders are frequently dealing with long term and major operations that result in lack of physical communication. For business to function optimally, each worker and leader should know precisely what their duties are. But, if the problem is physical communication, particular bodily gestures and facial clues are not seen.

The rise in technology led to a phenomenal increase when it comes to video conferencing technology, either through instant messaging and calls. While a percentage of individual use of phone and video conference is becoming in demand, businesses also caught on, searching for ways to adopt video conferencing can’t only reduce costs, yet enhance the versatility of communication infrastructure.

Apart from the cost improvements, video conferencing also enables everyone to communicate with each other. In reality though, the advantages associated with video conferencing are many and these include:

• Optimized Business Operations

Bulk of communication within the business happens through email as it’s convenient and fast. But, emails may easily be interpreted wrong and become misconstrued, which result to lack of communication. Through video conferencing, since communication is face to face, the business leaders can ensure their managers understand completely what’s being asked of them. Due to this, it can be translated to employees effectively. Not only that, yet video conferencing also allows questions or misunderstandings to be immediately adjusted.

• Rapid Outreach

One of the best benefits of video conferencing is the speed that’s important when communicating with people from different parts of the globe. Since majority of businesses have competitors, the simple aspect of communicating important details may be the stepping stone require getting ahead of the pack to speak. Another great benefit is the ability of holding virtual meetings. What it means is that the managers, leaders, employees, and associates can talk among each other from any place.

• Eco-Friendly Improvement

The trend with majority of businesses is minimizing carbon footprint to alleviate several of the negative impact that could be afflicted on surrounding environment. While this might not seem like it at first, video conferencing may help reduce carbon footprint simply through reducing the time to travel just to facilitate business. More often than not, business executives are on the move and travel from one place to another. Usually, it means taking a plane or a car that produces harmful emissions into the environment. But, consider video conferencing can save an ample amount of time to travel through enabling the executives to communicate in a virtual manner.

Effects of Video Conferencing on Businesses and People

Video conferencing is said to be among the most effective modes of communication with the use of electronic means.

In video conferencing, it makes use of a camera, microphone and connection which can either be through the internet or phone lines in order for people to communicate visually and orally. These days, video conferencing has proven itself to be very effective due to the increasing use of the internet. On top of that, the lower prices of video capturing devices like web cameras make it easier for video conferencing to become a household name.

If there is a large group of people who wish to communicate with one another, video conferencing can make it possible. If an organization likes to have an internal meeting among all its members, with attendees located in different places and with no ability to go to the meeting’s physical location or it is simply impossible to bring all of them in a single location, what can it do for all members to have an effective communication with one another in real time?

The organization will schedule a meeting with the help of video conferencing. Through video conferencing, it has become more than possible for those who are vocally or aurally challenged to communicate with each other with the use of sign language. These people can always use video conferencing services even when the two parties have such aural and vocal problems.

Video conferencing solutions also have a very considerable impact as far as the field of education is concerned. The primary impact of video conferencing is in areas of distance education and obscure courses which poses some challenges in arranging suitable teachers for handling them. It is through video conferencing that a centralized course is deployed, making it possible for students to have interaction with the finest teachers with no need for them to personally go to places where they teach.

Many universities in different parts of the world offer the general public with easy access to their recordings of video conferencing. Thanks to video conferencing, researchers can also collaborate with one another no matter where they are to effectively carry out and finish their projects.

The field of health care also greatly benefit from video conferencing. Video conferencing has made telenursing and telemedicine a reality. Also, it has made it possible to ultimately use health care funds even in rural areas. With the help of video conferencing technologies, there is a possibility for doctors to discuss and communicate cases with one another.

However, it is the business field which has radically experienced the impact of video conferencing technologies. As businesses become globalized and their top brass is spreading all over the globe, it has become more and more challenging to synchronize work flow within companies. However, thanks to video conferencing, these businesses can now function smoothly, specifically in their sales departments, wherein members are mostly on the go since they can telecommute to work.

Indeed, video conferencing has made the whole communication process both effective and economical for businesses and people all over the globe.

Here is a list of video conferencing service provider in the Asia Pacific Region:

Telkomtelstra

Telstra

NTT

SingTel

Cloud-Based Video Conferencing: Finding A Good Provider Is Easy

A video conferencing in a Cloud-based form is one of the best innovations made for businesses, companies and organizations today. With this kind of innovation, one still gets the benefits and advantages which are commonly offered by a traditional VC solution. The only difference is that this version is a more simplified than its predecessor. Instead of buying and using expensive components, a Cloud-based VC only requires simple devices such as laptops and smartphones to get it working.

A Cloud-based VC solution is powered by the Cloud or simply, the internet. It is commonly offered by a third party provider or a Cloud service provider that usually work virtually. This means that you won’t be able to see your provider. You just need to get yourself subscribed to the service and you are good to go to enjoy the abounding benefits that come along the way.

Before, only the large organizations, businesses and companies make use of this kind of communication technology simply because of its high costs. But with the introduction of Cloud services, proponents have made it possible to revive the traditional VC in the form of a Cloud-based type. With this kind of innovation, a user will just have to make use of a simple and compatible device, get connected to the internet and presto. He can now enjoy communicating with other parties.

One of the known benefits of using a video conferencing solution is the ability of the user to see and hear the other party or parties in a simultaneous manner. But since this kind of technology is dependent to the internet, it is highly advised that a strong and stable connection should be considered in the first place to avoid interruptions. And of course, the device to be used should be in a way compatible to the kind of technology being used.

Another benefit of this technology is the cost. We cannot deny the fact that the use of traditional VC solution has dwindled in the past years simply because of the high cost related to its use. This is why only the larger organizations are the only ones that can afford this kind of technology. This time, with the introduction of the Cloud-based VC solution, you will no longer have to pay much for the service. And you will no longer have to travel often. The affordable rates are a good addition to the amount which you have saved from your supposed travel expenses.

Here is a list of video conferencing service provider in the Asia Pacific Region:

Telkomtelstra

Telstra

NTT

SingTel

Video Conferencing: What It Can Do For Your Business?

Let’s get to the point. Video conferencing is a kind of communication device which is made to make your success rate more enhanced. In short, the use of this kind of technology is something that will help you attain success without the need to struggle. But you might want to say that this kind of communication technology happens to be very expensive. Aside from paying the provider with high fees, you also need to invest on expensive equipment so as to get started using it and enjoying its benefits. You need not to worry about this thing anymore because there is the Cloud-based version of it.

Before, larger companies and organizations are the only ones using a VC technology. Bu with the advent of Cloud services, VC has come to life once more and not only businesses that are larger in size can make use of them. In fact, even smaller businesses can make use of this kind of technology too. Thanks to the proponents of Cloud services every small, medium and large business can now enjoy the benefits this kind of communication technology has to offer. So, what are the things that you can benefit from this kind of technology?

For one, a VC solution is an effective way to trim down your transportation expenses. Running a business with multiple locations and branches often requires you to travel most of the time so as to meet people who play a significant role in your daily operations. When your travel expenses in a year are tallied, this could total to a fortune especially when your trips are done abroad. But by simply using a VC solution, you can connect with all these people without the need to travel, thereby allowing you to save not only your business money but your time and effort as well.

Another benefit of using a Cloud-based video conferencing solution is that you don’t have to spend much on it in relation to fees. As a matter of fact, the fee that you will have to pay to your Cloud provider is just a small fraction of the amount which you are supposed to pay to a provider of traditional VC solution. As such, you can save much of the money of your business, thereby allowing you to make use of it on other important aspects or areas of your business endeavors.

Discover more of the benefits offered by a VC solution today.


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Quick Tips for Successful Video Conferencing

More and more businesses all over the world now harness the potential of video conferencing. Then, you learned that you were tasked to stand before the camera and be the one to lead the event.

Communicating or delivering a speech to others through video conferencing is somewhat similar with delivering a speech to people who sit right next to you in the same room. However, there are a few special considerations you have to keep in mind to ensure a successful video conference.

Familiarize the System in Advance

Never wait until the night prior to the video conference itself to start treading the waters on how the system will work. It is ideal to have someone who is in the know as to how things work so they will be able to fix any issues which may arise along the way. You have to know how things work so you will be able to use the system properly and not cause any issues. Give yourself time to become comfortable with the video conferencing equipment that will be used. It will make you feel much comfortable during the conference.

Think of Digital Polls and On-screen Features to Get Everyone’s Attention

You might also want to consider the use of polls which are answerable through the computer by your participants as you talk. While these features aren’t that good in the eyes of everyone since these can slightly distract the participants, it is a great way to check the number of people who are paying attention. If some didn’t even notice these on the screen, chances are they zoned out.

Add Q and A Segments to the Presentation

Among the biggest advantages of the use of digital video conferencing systems is the capacity to make participants an active part of the meeting or conference. You wouldn’t want them to just sit there and stare at the screen blindly. It can make things boring and you will not even get their full attention.

If you can learn about your system in advance, you will be able to make the most out of its possible features which will help keep the interest of your participants. A good idea is by adding question and answer sections to the presentation. It will give you a chance to open the floor and encourage questions from participants.

Add PowerPoint and Other Types of Presentations

You can just let everyone see your face or body during the length of the conference but you can also make things more fun by adding several images and relevant content. You can use PowerPoint presentations with notes on the slides which are available to most video conferencing products.
Solutions and systems for video conferencing can really make your life so much easier, taking off some of the pressure of having to deliver face to face meetings and conferences. However, it is highly advisable to take things seriously and put some work and effort for preparing for the big day to ensure its success.

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Cloud-Based Video Conferencing: Finding A Trusted Source

While traditional video conferencing(VC) was popularly used around the world during the past few years, we cannot deny the fact that many businesses and companies have stopped using it due to the skyrocketing expenses associated to its regular use. With the passing of time, there had been a good alternative to this and it’s called a Cloud-based VC solution.

Basically, a Cloud-based VC solution is similar to a traditional VC in most aspects. The only difference is that you get to use this kind of technology without the aid of different kinds of equipment and materials which are interconnected to make the technology usable. With a Cloud-based VC, you only get to use it with the aid of any compatible device such as a laptop, personal computer, tablet or smartphone. Just be sure to have a reliable internet connection and you are good to go to enjoying its benefits anytime of the day.

To be able to make use of a Cloud-based VC the first thing that you need to do is find a good source or provider. Today, there are CSPs that offer this kind of communication solution and you may find them abounding on the market these days. Since this kind of technology has been introduced to the public just recently, not too many organizations are using it now. This makes it hard for you to find an abundance of people whom you may want to ask about a particular provider.

What you should do to find what you are actually looking for is do your own research. The internet proves to be a good friend that you can count on when it comes to this. Simply key in the right and proper keywords and for sure the search engine will provide you with potential results from which you can choose from. While the list of potential options may seem to be very overwhelming, it is important to do your own shortlist first.
Shortlisting entails choosing a minimum number of providers from the list. Once you are done with your shortlist, the next thing that you should do is compare one after another. This can be made by simply visiting the website of each of the providers on your list. Basing from the information that you have collected from each site, you may now compare and eliminate at the same time until you come up with the last one which proves to be the best source of Cloud-based video conferencing solution for you.


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