Various businesses now make use of video conferencing
anywhere in the world. This is technical in high level, an expansive
complicated technology being designed and built from the past few years to
address the needs of many people. User friendly and simple, this technology is
a true must-have. However, there are some things that you have to understand
and know to guarantee a successful virtual communication.
Get Familiar with the
System
Never waste your time and start preparing for the scheduled
conference day. In two or three days prior from the meeting, you must already
know how to use the system. It will also be better if there is someone who is
already familiar with the system in the event that some issues arise during the
meeting. You must know yourself how to use the system to have a good virtual
communication and prevent occurrences of problems. Give yourself some time
until you become comfortable with it in order to be more confident when the
meeting comes.
Q&A Portion
Among the most challenging aspects of conferencing through
videos is making your audience or participants active during the meeting.
Obviously, you wouldn’t want to simply sit there and gaze at the big screen
without moving an inch or opening their lips or communicating. The meeting must
not go boring and you need to have their full undivided attention.
If you are already aware of how to use the system, you have
to come up with several ways to ensure that your audience will be attentive. A
good idea is to create several questions based from the topic on hand or you
can also answer the questions they raise.
In video conferences, the big screen doesn’t allow you to
see everyone. When asking questions, state their name first or recognize the audience
before you ask your query.
Make the Most Out of
Digital Features
You have to consider adding digital polls that can be
answered using their computers while you discuss the subject. It can give a bit
of distraction to the audience but it will help you know if they are really
listening or not. If they don’t see their features on their computers, chances
are they are out of nowhere.
Put PowerPoint
Presentation to Good Use
While you can always have yourself, your whole body and your
face exposed to the conference during the meeting, it will be better that you
add some images and relevant icons to make things more attractive and fun to
the audience. You can use PowerPoint Presentation containing various images and
other related topics for the discussion.
Don’t Forget the
Basic Speech Tips
It is a very crucial thing to keep in mind during a video
conference. You need to do your very best to attract their attention. Dress
great, plan ahead and communicate well to make everything worth their time.
By remembering these tips, you get the chance to ensure
success with your next video conferences. Try them and see the difference!
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